Dear Xenia Area Chamber of Commerce Membership -

At the July 2012 Board of Directors meeting, the Board has recommended to the membership the following By-Law (Code of Regulations) changes and they need your vote of approval: (click here to download the ballot)

Dear XACC Membership,
At the July 2012 Board of Directors meeting, they have recommended to the membership the following By-Law (Code of Regulations) changes:

ARTICLE III - BOARD OF DIRECTORS
SECTION 8 - Newly Elected Board Members

All newly elected Board members shall be seated with full voting rights at the regular meeting in January November, though they are encouraged to attend the December Board meeting as guest(s) of the Board. Retiring Directors shall continue to serve through the December November meeting.

ARTICLE IV - OFFICERS
SECTION 3 - Election of Officers

The newly elected Directors at the December meeting shall elect the officers of the corporation from the slate of officers presented at the November meeting.

A. At the November Board of Directors meeting a slate of candidates for the officers shall be presented to the newly elected Board of Directors. Each candidate must be a member of the Chamber Board of Directors and must have agreed to accept the responsibility of an officer-ship.

B. The current Chairman of the Board shall notify members of the Board of Directors to be present at the regular December meeting of the Board of Directors for the purpose of electing and installing Officers for the ensuing year. He/she shall present the report of the
Nominating Committee which shall include the names of those nominated to serve as Chairman of the Board, Chairman Elect and Secretary/Treasurer. He/she shall then ask for additional nominations from and by the members of the Board of Directors. If there are
none, those nominated will become new Officers. If additional names are offered, a secret ballot will be initiated to elect the contested Offices. The Nominating Committee for Officers will conduct the secret ballot and tabulate the vote in the event of a contested office.

As these By-Law changes can only take effect with the approval of the Chamber’s Membership, the XACC Board of Directors  respectfully  ask that you place your vote by dropping off, mailing, or faxing the ballot below to the Chamber’s office (334 W. Market St., Xenia, OH 45385, fax 937-372-2192), by putting it in a ballot box during the next Business After Hours event that will be held at All Sports Bar & Grill (Xenia Towne Sq., Xenia, OH), or at the Women In Business luncheon August 2nd held at the YMCA (Church St., Xenia, OH).

If you have any questions or concerns please contact me personally at the address and phone number listed below, or at the August 9th Business After Hours event where many of the Board of Directors will be present along with myself.

Thank you for taking the time to vote as each of our members are highly valued and your vote counts! Click here for the ballot.

Respectfully,
Alan Liming
President CEO
Xenia Area Chamber of Commerce
334 W. Market St.
Xenia, OH 45385
937.372.3591 (phone) 937.372.2192 (fax)